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Overview

  1. Build and organize an image collection in the Image Palette, or create a slide presentation.
  2. Then, save your presentation file to preserve all your work.
  3. You can also share your presentation, whether you:
  4. For slide presentations, you may also:
  5. For tips on how to manage your OIV file sizes, or how to transport your presentations, please see: Managing OIV files.

Contents

Save presentation

  1. Click on the "File" toolbar button.
  2. Click on the "Save" option. You may also use the Ctrl- (or image:Key command.jpg) S keyboard shortcut.
  3. Your computer's directory will open. Use it to browse to the target location for your saved presentation, whether your Desktop, hard drive, shared network drive, or portable storage device (CD, flash drive, etc.).
  4. Enter a title for the presentation file.
  5. Click on the "Save" button. Your entire working file, both Image Palette images and authored presentation slides, will be saved as a presentation file (.prs).
  6. Once you have saved your presentation, you may return to it at any time to edit its contents. As you make changes, you should save your work periodically by repeating steps #1-2.

Save a copy of the presentation

Save a copy of your presentation by saving it under a different name.

  1. Go to the "File" toolbar menu.
  2. Follow the arrow to the right of the "Save As..." option, and then select "Save with a different name...".
  3. Your computer's directory will open. Use it to browse to the target location for the copy, whether the same location as the original file, or a different one.
  4. Enter a new name for the copy, and then click on the "Save" button.

Quick Tip

Presentation files created and saved in OIV 3.x will not be readable in previous versions of the software. To share a copy of your presentation with someone using an older version of OIV, export a copy of the file in a legacy format.

Print presentation

You may print individual slides or the entire slide presentation...

Individual slides

  1. Use your mouse to select the desired slide(s) in the Slide Sorter. To select multiple slides...
  2. After making your selections, right- (or Control-) click with your mouse and select the "Print selected slide(s)" option from the shortcut menu.
  3. A new window will appear, displaying several print-out templates, whether 2, 4, 6, or 9 slides per page, as well as 1 or 2 slides per page with space reserved for notes. Click on the desired template, and then click on the "OK" button to begin printing your slides.
  4. Your computer's print dialog should appear automatically. From here, you may follow the normal steps that you take to print items from your computer. Please note...

Entire slide presentation

  1. Click on the "File" toolbar button, go to the "Print" option, and then slide your mouse to the right to select the "Slides" option. Other options...
  2. A new window will appear, displaying several print-out templates, whether 2, 4, 6, or 9 slides per page, as well as 1 or 2 slides per page with space reserved for notes. Click on the desired template and then click on the "OK" button to begin printing your slides.
  3. Your computer's print dialog should appear automatically. From here, you may follow the normal steps that you take to print items from your computer. Please note...

Quick Tips

  • If you need to print images from the Image Palette, please see Printing images.
  • An alternative method of printing your slide presentation is to upload it to ARTstor and the ARTstor printing option for groups. This method also gives you the option of saving your slide presentation as an HTML file, which can be posted to a course web site.

Export presentation

You may export your OIV presentation into a Read-Only format, or a legacy format.

Read-Only slide presentation

  1. Click on the "File" toolbar button.
  2. Follow the arrow to the right of the "Save As" option, then click on the "Save Read-Only Slide Presentation" option.
  3. Your computer's directory will open. Use it to browse to your target location, whether your Desktop, hard drive, shared network drive, or portable storage device (CD, flash drive, etc.).
  4. Enter a title for the presentation file.
  5. Click on the "Save" button.
  6. A new window will open, displaying options for the compression level of the images that you are saving. Click into the radio button for the desired level and then click on the "OK" button. Please note...
  7. Your presentation slides will be saved as a Read-Only presentation file (.shw) in a flat, unchangeable format. No images from your Image Palette will be preserved in this file.
    • Since the Read-Only presentation file is not editable, you may share your slide presentation with others, without having to worry about their ability to change the slides that you created.
    • Sharing your presentation as a Read-Only file requires that the person viewing your .shw file open it using the OIV program. If you would like to share your slide presentation without requiring your viewer to download and install the OIV software, you can upload it to your ARTstor Personal Collection.
    • This option will generate the smallest possible file for your slide presentation and is the best option for portability, since smaller files are easier to share with others. You can also store more of these Read-Only files on any portable media (such as CDs or removable drives) that you may use for transporting your presentation to remote locations.

Legacy format

Files created or saved in OIV 3.0 will not be readable in previous versions of the software. To share a copy of your presentation with someone using an older version of OIV, export a copy of the file in a legacy format.

  1. Click on the "File" toolbar button.
  2. Follow the arrow to the right of the "Save As" option, then click on the "Save in legacy format" option.
  3. Your computer's directory will open. Use it to browse to your target location, whether your Desktop, hard drive, shared network drive, or portable storage device (CD, flash drive, etc.).
  4. Enter a title for the presentation file.
  5. Click on the "Save" button. The presentation file will be saved in a format that will be readable in earlier versions of the OIV.

Upload presentation

To share your slide presentations with others at your institution, you may upload them to your Personal Collection in ARTstor. Please note that you must have an Instructor-Level account with a Personal Collection already created in order to upload slides from the OIV.

  1. Click on the "File" toolbar button and select the "Upload all slides" option. You may also use the Ctrl- (or image:Key command.jpg) U keyboard shortcut. If you want to upload individual slides...
  2. A new window will appear, prompting you to log onto your ARTstor account. Enter your email address and password and then click on the "Upload" button. Please note...
  3. A new window will open, which will track the progress of your upload. Once the dialog indicates that the upload is "Finished," click on the "Close" button to exit the window.
  4. You may now log onto your ARTstor account to view the newly uploaded images in your Personal Collection.
    • During the upload process, your slides were added as images to your Personal Collection in a special category called "OIV slides."
    • Your slide presentation was also saved as an Image Group in your My Work Folder, under the title of your presentation's file name, followed by "(slides)."
    • Also, any text that you added onto the slides were imported into the Description field in the data record for the corresponding Personal image. This means that any text that you added to your presentation slides will be keyword-searchable in ARTstor.
  5. Since your slide presentation was saved as an Image Group, you may now share it with others at your institution just as you would a normal ARTstor Image Group.