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Users with Instructor-level privileges may create password-protected (shared) folders. These folders are visible only to the owner and users who unlock them. These folders have at least one but possibly two passwords: one unlocks the folder to be viewed only; the other unlocks the folder to be viewed and edited. Owners of these folders can also generate corresponding student work folders, which they can also view and edit. Access levels can be changed at any time.

Contents

Create a password-protected (shared) folder

  1. Log in to your ARTstor account. Please note: You must have instructor privileges to create these folders.
  2. In the ARTstor navigation bar, click Share > Create folder.
  3. In the dialog box that appears, enter a name for your folder. Please note: Avoid symbols (e.g. ? /\ <>+ # % etc.) or diacritics (e.g. é å ï ñ ô etc.) , which may cause images or groups to save incorrectly or not download properly. Click Next.
  4. In the “Assign ‘read’ access to your folder” window, select the radio button to “Make Folder password protected” and enter a password in the space provided. This password will allow users to unlock and view your folder. Click Next.
  5. In the “Assign ‘write’ access to your folder” window, you can select the radio button “selected users with password” and enter a password in the space provided. This password will allow users to unlock and edit your folder. Please note: The ‘read’ and ‘write’ passwords must be different. Click Next.

    OR

    You can select the radio button “only me” so that no other users can edit your folder. Click Next.
  6. In the “Assign student work folders to be associated with your folder” window, select the first radio button “No, do not enable work folders” to continue without creating student work folders. Please note: If you would like to create student work folders please see creating student work folders. Click Next.
  7. A confirmation window will appear with the name of your folder. Click Finished.

Unlock a password-protected folder

  1. Log in to your ARTstor account.
  2. In the ARTstor navigation bar, click Find > Unlock password-protected folder.
  3. A new window will appear. Enter your first name, last name, and the password provided by the folder creator.
  4. Click Submit.
  5. A confirmation message will display the name of the folder you have unlocked as well as what type of access you have been granted (Read or Write Access).
  6. Now that you are registered to the folder, you will be able to open and view its contents the same you would any other folder.

Student work folders

In certain cases, the confirmation message in step #5 will also inform you "A private course folder: <folder title here> (your initials here) has been created for you." For more information, please see Student work folders.

Video demo

The following video is a brief demo of unlocking a password-protected folder:

Change settings for a password-protected folder

  1. Log in to your ARTstor account.
  2. In the ARTstor navigation menu, click Share > Manage folder(s). A new window will appear. It will default to show the first tab, “My folders.”
  3. Click once to select the desired folder from the list. In the right side of the window the folder profile will appear. In this window, you can:
    • Change the password; this will effectively re-lock the folder, and users who previously unlocked the folder to view or edit will no longer be able to do so.
    • Enable student work folders; check radio button “Yes, enable work folders” and enter a date at which these folders will expire. For more information see creating student work folders.
    • Delete this folder. For more information about this option please see deleting my public folder.
  4. Click Submit. If you changed the password a new window will remind you that changing some access properties will affect others' access to the folder. Click OK.

View/add notes

Registered users can add personal notes and Instructor-level users can add instructor notes to password-protected folders. For information about searching notes, see notes search.

Personal notes

  1. Log in to your ARTstor account and open an image group.
  2. Click the caption beneath the desired image thumbnail to open the data window.
  3. Click the “Personal notes” tab.
  4. Click once in the free-text field to enter or edit text.
  5. Click Save.

Instructor notes

  1. Log in to your ARTstor account and open an image group from a password-protected folder. Please note: You must have instructor privileges to write instructor notes.
  2. Click the caption beneath the desired image thumbnail to open the data window.
  3. Click the "Instructor notes" tab.
  4. Click once into the free-text field to enter or edit text. To make these notes visible and searchable to other users accessing this folder, check the “Public” radio button.

    OR

    To keep these notes private, select the radio button “Hide.”
  5. Click Save.

Delete a password-protected folder

  1. Log in to your ARTstor account.
  2. In the ARTstor navigation menu, click Share > Manage folder(s). A new window will appear. It will default to show the first tab, “My folders.”
  3. Click once to select the desired folder from the list. At the bottom of the window, click the red Delete button.
  4. A new window will remind you that deleting a folder will delete all image groups within. Click Delete. Please note: If you would like to save any image groups from this folder to another location before deleting it, see copying an image group to my folder.

Rearrange folders within folders

You can now nest folders within folders to better organize your image groups.

  1. Log in to ARTstor and click Share>Manage folder(s). The window that opens will display the folders that you have created and have the rights to move.
  2. Drag a folder title over another folder title and release. The folder you moved will become 'nested' within the other folder, and all image groups within it will also move. You can also drag and drop image groups between folders in this window.
  3. To save your changes click the red 'Submit button before leaving the window.

Please note: The settings of the highest level, parent folder will apply to all folders nested within it.


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