From Artstor Help
Overview
Personal Collections are available to registered users with Instructor-level privileges. After logging in to your ARTstor account, the Personal Collection options will appear on the front page of the Digital Library under "My personal collection". You can build your collection by uploading images and adding data, and set access levels for your files.
Please note: Participating ARTstor institutions may or may not choose to enable Personal Collections. Please contact your institutional contact via the link on the front page if you have questions about access to Personal Collections.
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Upload images
- Log in to your ARTstor account. Go to the ARTstor navigation menu and click Upload > Upload to personal collection > Image and audio files.
Please note: If the "Upload" toolbar button does not appear, there are two possible reasons:- You need to register for Instructor-Level Privileges.
- Personal Collections may not be enabled by your institution. Contact your local ARTstor administrator for more information.
- In the new window that opens, click Browse to open your computer's directory to find a file.
- Click a file name to select it, then click Open.
Please note: Supported file types include JPG/JPEG, GIF, TIFF, BMP, PNG, or any MP3 audio file.
You can also upload .zip files containing multiple image/audio files. - Click Upload. A new dialog box will open, which will track the progress of the download. Depending on the size of the file(s) and the speed of your network connection, this may take a few seconds or a couple of minutes. You will see a confirmation message once the upload is complete.
- You can continue to upload an additional batch of up to five more images, or click Cancel to close the window. Next you can:
- Organize your collection, by creating browsing categories;
- Add or edit descriptive information for your personal files;
- Use your personal files alongside ARTstor images, in your image groups and/or shared folders.
Quick Tips
If you would like to upload more than five files at a time, you have two options:
- Save a number of files together into a zip file and upload the zip file.
- Upload local images from the OIV to ARTstor.
Add data
- From the "My personal collection" area of the front page of the Digital Library, click Manage personal collection. In the new window that opens, select a Personal Collection category from the column on the left, and then select a file from the column on the right. Click Edit Data. The image data window will open.
OR
From the "My personal collection" area of the front page of the Digital Library, click Browse personal collection. Double-click a Personal Collection category and choose an image to edit. Then click the text beneath the thumbnail to open the data window. - Enter information about the file in the data fields. If you wish to view more fields click Show all. Click Save when you are finished.
Please note: For a more detailed discussion of these VRA Core 3.0 fields, as well as examples of data records, please see: http://www.vraweb.org/vracore3.htm.
Upload image data
In addition to keying in descriptive data, you have the option of uploading metadata files for your Personal Collection. Please note: Formats supported for uploading metadata are XML file in Dublin Core or CDWA lite formats, or ZIP files containing such XML files. Compatibility with other formats is under development.
- Log in to your ARTstor account.
- Go to the ARTstor navigation menu and click Upload > Upload to personal collection > Descriptive data.
- The Personal Collection metadata file upload window will open. Click Browse to the right of a blank field to launch your computer's directory.
- Select the metadata file that you wish to add to your Personal Collection and click Open.
- When you upload a metadata file, the Dublin Core and CDWA lite fields that have been mapped to ARTstor's data display fields will import into your Personal Collection. All other unmapped fields will not be imported. Please see below for the relevant data maps for Dublin Core and CDWA lite.
- For metadata to be attached to images in your Personal Collection, the Dublin Core field <dc:identifier> or the CDWA lite field <cdwalite:recordID> must match file names in your Personal Collection. If they do not match, metadata cannot be attached to your images and the upload will fail.
- Click Upload.
- When the file upload is complete, you will see a confirmation message notifying you whether the file that you uploaded is a valid XML file (either the Dublin Core or CDWA lite format), the number of new metadata records uploaded, the number of existing records overwritten, and the images not found.
- If the upload was successful, you will be able to view and edit the metadata by opening the data window for any of these files.
Dublin Core field map
| Dublin Core Tag | ARTstor Data Display Field |
|---|---|
| <dc:title> | Title |
| <dc:creator> | Creator |
| <dc:subject> | Subject |
| <dc:description> | Description |
| <dc:contributor> | Location |
| <dc:date> | Date |
| <dc:type> | Work Type |
| <dc:format> | Material and Measurements |
| <dc:source> | Source |
| <dc:relation> | Related Items |
| <dc:coverage> | Culture |
| <dc:rights> | Rights |
| <dc:identifier>* | ID Number* |
*<dc:identifier> must match a file name in your Personal Collection. Click here for an Excel template with the required Dublin Core tags.
CDWA lite field map
| CDWA Lite Tag | ARTstor Data Display Field |
|---|---|
| <cdwalite:title> | Title |
| <cdwalite:nameCreator> | Creator |
| <cdwalite:nationalityCreator> | Nationality |
| <cdwalite:vitalDatesCreator> | Life Date |
| <cdwalite:roleCreator> | Role |
| <cdwalite:displayCreationDate> | Date |
| <cdwalite:locationName> | Repository |
| <cdwalite:culture> | Culture |
| <cdwalite:descriptiveNote> | Description |
| <cdwalite:recordID>* | ID Number* |
*<cdwalite:recordID> must match a file name in your Personal Collection. Please note that there are additional required fields that need to be populated for a successful upload. Click here for a sample XML file with the required CDWA lite tags.